Constitution of the Georgia Conference AAUP

Article I – Name

The name of this organization is the Georgia Conference of the American Association of University Professors, hereinafter referred to as “the Conference.”

Article II – Purpose

The purposes of this Conference are to:

  1. Protect and advance the professional status and interests of all faculty.
  2. Facilitate the dissemination of information on higher education principles and practices.
  3. Support the formation and development of AAUP chapters in the state of Georgia.
  4. Provide clarification/guidance to AAUP chapters in the state of Georgia regarding AAUP-recommended policies and procedures.
  5. Support the policies and goals of the National Association as found in the Constitution and defined in its stated policy documents.
  6. Maintain an archival collection of all conference records and correspondence.
  7. Develop the necessary programs and structures to accomplish the aforementioned purposes.

In furtherance of the purposes described above, but not in limitation thereof, the Conference shall have the power to:

  1. Conduct studies.
  2. Disseminate statistics and other information.
  3. Engage in various fund-raising activities.
  4. Conduct promotional activities, including advertising and publicity

in any suitable manner or media.

  1. Employ individuals to represent the Conference in lawsuits, negotiations and for other purposes, and for non-profit purposes [and no part of any net earnings shall inure to the benefit of any member or individual].

Adopted by the GA Conference AAUP  at its 10-27-18 meeting                    

Article III – Members

The membership of this Conference shall be limited to those persons who are qualified national members of the American Association of University Professors.

Voting. An individual’s Conference membership shall become effective – empowering the individual with voting privileges within the Conference – upon payment of national dues in an amount to be determined by the National AAUP.  The Conference may, from time to time, charge additional Conference dues.  The amount of any conference dues shall be determined and proposed by the Executive Committee and shall be levied only if approved by a two-thirds majority vote of those present at the annual Fall meeting of the Conference who are eligible to vote.

Article IV – Officers

The officers of this organization shall be a president, vice-president, treasurer, and three members-at-large.  At least one of the at-large members must be from a private institution.

The officers shall be elected for two-year terms.  The president and vice-president shall be eligible for election to their respective offices for no more than four consecutive full terms.  The treasurer shall be eligible for re-election to that office with no limit on the number of terms.  Persons elected as members-at-large shall be eligible for election to their respective offices for up to two consecutive full terms and may be re-nominated for service in their respective offices following a one-year absence as an elected member-at-large.

President:  The duties of the president shall include carrying out the policies of the Conference, recommending to the Executive Committee the appointment of all committees, presiding at all Conference meetings, including meetings of the Executive Committee, and establishing the annual goals of the Conference.  In the absence of the president, the vice-president shall serve in the president’s stead.  The president shall be an ex-officio member of all  committees,  except  the

nominating committee.  The president, or his or her designee, shall also serve as an ex-officio representative of the Georgia Conference of the AAUP to the University System of Georgia Faculty Council (USGFC).

Vice-President:  The duties of the vice-president shall include those usually appertaining to the office and those delegated by the president.

Treasurer.  The treasurer shall receive the dues of the members and keep an accurate record of all money received and of all disbursements, promote the appropriate methods of dues collections to facilitate the recruitment and retention of members, prepare an annual budget and report of finances and submit these for the approval of the membership at the annual Fall meeting of the Conference.  The treasurer shall preside at meetings and assume responsibility for leadership in the absence or withdrawal of the other officers, and until a new Executive Committee can be elected.

Members-at-large:  The members-at-large shall advise the president as to how he or she can best fulfill presidential duties, support the Conference in its activities, and serve as voting members of the Executive Committee.

Vacancies:  When an officer has resigned, been disqualified, or is otherwise no longer able to fulfill his or her responsibilities, the vacant office shall be filled by a special election at the next regularly-scheduled meeting of the Conference.  The Executive Committee is empowered to fill any vacancies that occur until the special election can be held.

Any officer can resign by giving written notice to the president.

Recall:  All members of the Executive Committee are subject to recall.

  1. A two-thirds vote of the Conference members at a regularly-scheduled Conference meeting, or by a petition signed by 30% of all Conference members shall cause a recall election to be held within one month.
  2. Upon a two-thirds vote of all Conference members casting ballots, the officer shall be recalled and shall vacate his or her seat on the Executive Committee.

Other Conditions:  Should circumstances arise where there is only one remaining officer, an Executive Committee shall be recruited from the membership and confirmed by the membership at the next regularly-scheduled Conference meeting.

Executive Director: When deemed appropriate by the Executive Committee, with the approval of the Conference members at the Fall meeting of the Conference, an Executive Director shall be appointed.  The Executive Director shall serve at the pleasure of the Executive Committee, which shall recommend the amount, if any, of his or her stipend to the membership at the annual Fall meeting of the Conference.   The recommended stipend is authorized only upon the approval of a two-thirds majority vote of the Conference members present at the Fall Conference meeting who are eligible to vote.

The duties of the Executive Director shall be to:

  1. Assist the president and Executive Committee in carrying out their assigned duties.
  2. Report annually to the membership at each regularly-scheduled Conference meeting.
  3. With the approval of the president, call meetings of the Executive Committee and assist the president in conducting all meetings.
  4. Be responsible for carrying out all duties assigned by the Executive Committee as well as all duties assigned by the membership at regularly-scheduled Conference meetings.

Article V – Committees

Executive Committee:  The Executive Committee shall consist of the officers as elected by the membership, the past-president, and chairs of the standing committees.  It shall act as the governing body of the Conference.  A majority of the elected members shall constitute a quorum for conducting the business of the committee.

Among the duties of the Executive Committee are the following:

  1. Set the agenda for regularly-scheduled Conference meetings.
  2. Make the necessary appointments to fulfill an unexpired term for any appointed or elected committee.
  1. Determine the duties and activities of the Executive Director.
  2. Report through the president the activities of the Conference at each regularly-scheduled Conference meeting.

Nominating Committee:  A nominating committee, consisting of at least three members and chaired by the immediate past-president of the Conference, shall be appointed by the president.  It shall convene every other year in order to prepare a slate of nominees for the offices of the Conference, and present this slate to the membership at every other regularly-scheduled Fall Conference meeting.  The election of all officers shall be by a plurality of votes cast by those eligible to vote.

Other Committees:  The president, with the approval of the Executive Committee, shall establish such other committees as are deemed necessary to promote the welfare of the Conference and assist the Executive Committee in carrying out its duties.

Article VI – Meetings

The Conference shall hold at least two regularly-scheduled meetings per year:  one in the Fall (to be considered the annual Conference meeting) and one in the Spring (primarily for the Executive Committee and Chapter Presidents, but open to the membership), the time and place to be determined by the Executive Committee.

Special meetings may be called by the president or by a majority of the Executive Committee. The Executive Director shall inform all officers and committee chairs of the special meeting.

Quorum:  Five percent of the membership shall constitute a quorum for the transaction of business at any regular or special meeting of the Conference.

Article VII – Amendments

This constitution may be amended by a three-fourths majority vote of those present at the annual Fall meeting of the Conference who are eligible to vote.  Any proposed amendments shall be distributed to all Conference members at least 30 days prior to the annual Fall Conference meeting.

Article VIII – Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Conference in all cases to which they are applicable and in which they are not inconsistent with this constitution and any bylaws or special rules of order the Conference may adopt.

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